As we look forward to 2011Championship, I’m going to jump into this thread because of the references to judging and awards at the 2010 Championship.
Where I’m coming from:
I’ve spent a lot of time over the past 3 years as a VEX/RECF volunteer. I’m often in the judging room at big events and small ones in the Mid-Atlantic region. I don’t judge, but rather I help with organizing the judges and the awards process. This includes the World Championship. I don’t have a team. They are all “my” teams. I have also been involved with FIRST for 10 years (including as a judge for FRC and FLL) and am also a judge for other STEM competitions, including eCybermissions.
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How can your team help with judging at the Championship?**
You can help recruit volunteers who might be interested in being a judge. Have people sign up at: http://robotevents.com/volunteer/ Marc Couture, the Volunteer Coordinator, will be happy to answer any questions the potential judge may have or refer the question on.
It will take over 400 volunteers to staff the 2011 Championship and almost a quarter of those will be judges. Folks who have experience with VEX are usually at an advantage with judging because they may require less training, but often there are excellent judges who are new to the program. I can guarantee they will meet some very interesting people!
I’ve recruited judges from the defense industry, the military, the corporate world, from education, from STEM organizations, from youth oriented programs, from cutting edge robotics labs, from tech marketing companies, from government (FBI, NSA) as well as mentors from teams.
I’ve recruited judges who can offer internships and scholarships and sponsorships.
The only requirements are that they are able to work as a team and enjoy interacting with youth. All judges must disclose any relationship with teams, and will be excluded from judging a team they have a relationship with.
Please appreciate that these judges will be working very hard running on their feet for 3 days, will also be required to have some pre-training, and the most will be paying their own way, including airfare and hotels.
Secret hints for helping your team win awards
• Read the criteria for the awards posted in Appendix E. Decide which awards you think your team might be competitive for. The judges try very hard to spread the awards around to qualified teams. Some deserving teams may be in the running for numerous awards, but will likely only receive one. The VRC awards continue to evolve, and this year there are some new awards.
• Learn to be great ambassadors for your team. When judges approach your pit, stand up. Don’t sit there with your feet up on the table. Get rid of the gum. Make eye contact. Speak up. The judges may ask a specific or a general question. Answer the question, succinctly. Don’t ramble. This is called the “elevator pitch” and doing it well is a skill that will carry over in your life to internship, college and job interviews.
• Proud of your widget or strategy or whatever? Tell the judges you think you have the best widget or strategy or whatever at the event, and then explain why. A short handout summarizing your team and explaining your widget or strategy or whatever may be helpful to the judges. Be honest. You can talk about challenges, but even better to talk about how you tried to problem-solve. Be sure to thank the judges. Again, they are donating dozens of hours of time, taking time off from work and most are paying hundreds of dollars out of pocket for the privilege of talking to you. For some of the awards there will be verification procedure to make sure what you are telling the judges isn’t pure fiction. The judges will also be verifying information with the field crews.
**Some random observations and explanations:
- The majority of judges at the Championship have no idea about the history or track record of most of the teams. Assume that you will need to communicate to the judges anything you think it is important for them to know. All the teams at the Championship earned their way there by the criteria developed by the VRC, and the playing field for judging starts out pretty level.
- There are some judges who may read these forums. Even if you state your comments don’t reflect the viewpoint of your team, they do. That’s not how being on a team (or working for an organization) usually works.
- As some have done a great job of pointing out, there are a variety of cultural norms for acceptable behavior and last year the judges got a briefing on some of these cultural norms. The VEX World Championship is very impressive because of the variety of cultures and people attending. Use the opportunity to meet as many different types of people as you can! For example, don’t assume “the Chinese” teams are all one group. Last year there were a variety of different ethnic groups within the Chinese teams represented.
- Judging is done under very tight deadlines. Understand that the process involves tracking down 400+ teams, and interviewing them-many from different cultures and needing interpreters. Judges then deliberate in small groups and then in larger groups. Teams are selected for awards by consensus.
- Be proud of your accomplishments, both small and large. Some teams get to travel a lot through their involvement in robotics, and for some, this will be their first trip ever on a plane or out of state. There will be middle school, high school, and college age all at one event. Enjoy the experience!**