How is your team managing time?

I want to improve my team, so how is your team managing time with school, meetings, and competitions?

Some more questions:

  • How is your team planning for the entire season in general (calendars, etc)?
  • How is your team planning for each meeting (to-do lists, agendas, etc)?
  • How do you delegate tasks (building, notebook, etc) to different members?
  • Do you have any advice regarding time or project management for teams?
How many members are on your team?
  • 0
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6+

0 voters

When does your team usually meet?
  • Sunday
  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday
  • Saturday

0 voters

How often does your team meet each week?
  • 0 Days/Week
  • 1 Day/Week
  • 2 Days/Week
  • 3 Days/Week
  • 4 Days/Week
  • 5 Days/Week
  • 6 Days/Week
  • 7 Days/Week

0 voters

How long does each meeting usually last?
  • 0 Hours
  • <1 Hour
  • 1 Hours
  • 2 Hours
  • 3 Hours
  • 4 Hours
  • 5+ Hours

0 voters

When did your team start working this season?
  • May 2022
  • June 2022
  • July 2022
  • August 2022
  • September 2022
  • October 2022
  • November 2022

0 voters


I’ll start. At the start of the season, my team planned out what we would do each month throughout the season. Then each month, we went more specific by planning each week, then each meeting.

We would use calendars and have deadlines on when we wanted each mechanism (drivetrain, launcher) or code (autonomous, programming skills) done.


For each meeting, we would have a list of tasks to do and if someone wasn’t doing anything, then they would work on that task.

Some advice is to plan ahead, don’t procrastinate, and get sleep.


the funny thing is… we dont


I pretty much do everything, my teammates… uhhh let’s just say they’re there for moral support. :slight_smile:


So our team has 3hours practices every Friday. but we assign things from each teammate to complete through the week through our discord and coordinate often. we will also have like 9+hour robot marathons on some weekends and schools breaks. (we are an independent team so we cant really meet right after school)


I would recommend making sure you have at least 2 weeks (preferably more) before the competition to grind driver practice.

I learned the hard way that practice is crucial, especially at your first event when you are still getting used to the game. Practice is way more effective though if you can simulate a real match. Even just having one other robot (or drivetrain) playing solid defense on you will prepare you well for your first comp.

As for what my team’s schedule for the season is, it usually goes something like this (we keep it very flexible):

Game release to whenever we finish our first design is building. Then we drive it around with super simple code to see if it works. It doesn’t work, so we rebuild (this step if often repeated a few times). When we have a good working robot, we actually put some effort into programming and auton for a few meetings. Then we grind practicing driving until the competition. We’ll use whoever we can get: other teams in our org (if they’re done), the nearby VEX U team, build another drivetrain solely for defense and rollers, etc.

Once you are a master a driving, and have a good robot, you are ready for your first comp.

I’ll end this with a robotics quote:

“A bad robot with a good driver will always beat a good robot with a bad driver.”


Also try seeing your school calendar and when schools shutdown that when you maybe can have maximum practice .

This is what my calendar looks like, your school district should have a downloadable calendar .


What application/website/software is that in the picture? It has a really clean interface.

I’m surprised that less teams meet on the weekends. Thats when most of our meetings are

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I know it’s a rather simple thing, but making sure you have an environment you feel calm in is key. Eliminating distractions helps us to focus, and I’m sure the same goes for other people. Try to get rid of all the distractions you can, and tune out everything you can’t. It really helps you to stay focused on the task at hand.


Google Ca lender.

Our team meets every other day, and we have a build day on Saturdays.

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you guys organise your time?


We do vex through our high school

we have three teams, two junior leader teams and one senior team, our senior team has the most experience and they have set an outline for progression and goals/deadlines for projects. We have set a timeline for the design process, approval and build schedules and order of attack for projects.