Substituting teams in a qualifying tournament

We were at a qualifying tournament this past weekend and there were two teams that were on the list that were not there. They ended up being included in the final version of the schedule and teams that were paired with them were, in some cases, allowed to find a team of their choosing to substitute for the no-show team.

Is this an acceptable practice for a qualifying tournament?

If the teams are there and on the schedule but do not show up at their match, it is acceptable to allow a substitute team to compete in a match in a qualifying tournament?

I believe I know the answer but would like clarification for future tournaments.

The regional rep was there and I was told by one of the refs that he said it was OK because the EP said it was OK.

Thanks for the question! With over 1000 events each season, there are many situations that must be managed carefully regarding “no-show” teams at competitions. Each event partner must reconcile their registered teams list with the teams that check-in and determine whether, or not, to re-generate their match schedule. Generally speaking, if there are “no-show” teams at an event, the event partner would use the TM function to check-in teams and then re-run the match list accordingly. If there are additional teams that show up at the event, they are frequently used to replace teams that didn’t show up. In this scenario, instead of re-generating the match list, the event partner may elect to swap the teams that didn’t show up with the extra teams that attended the event. When there are no-show teams at an event for which qualification is required, like a state/regional championship, the event partner wouldn’t normally replace the no-show teams unless it has a serious impact on the ability to run the event based on the previously posted public agenda. Questions regarding specific events should be directed to your REC Foundation Regional Support Manager. I hope that this helps.