For VEX IQ Excellence Award, I explained the "program’ as the entire team, including coaches and mentors and adults at the competition. Some judges asked if that meant that we were evaluating the coach who leads the program.
I used the following to explain differences between different teams within the same organization, club or school:
"An elective class, where the teacher grades assignments will have an impact on how an engineering notebook might look like for a certain organization or school. It happens that one organization, school or program might have several years experience and is very familiar with the rubrics. Some of the coaches (not all of them) are Event Partners. Some of the coaches have volunteered at other events as a judge or referee when their own teams are not competing. Some are familiar with the judging process and some have not found the documentation yet, due to time constraints.
All of this has an impact on how an engineering notebook and robot design might look like. As a judge and judge advisor, I might point out that this is a rookie program that has grown over the season. I might point out that the students might be experts but the school or organization might have a new coach or teacher and that might explain the difference between the quality of one team compared to another. Different experience levels and maturity might be used as a tie breaker. "
When I explained that I looked at the following criteria I used 3 sources to research the Excellence Award.
Key criteria: • Design Award ranking • Teamwork Challenge qualification rounds • Robot Skills Challenge performance • All other Judged awards offered at the event • High quality VEX IQ Robotics program
This is the script from Tournament Manager:
The Excellence Award is the highest award presented in the VEX IQ Challenge. The recipient of this award is a team that exemplifies overall excellence in creating a high quality VEX IQ robotics program. This team excels in many areas and is a shining example of dedication, devotion, hard work and teamwork. This team is committed to quality in everything that they do and is a strong contender in numerous award categories. This team or program deserves to be recognized for building a quality robotics program.
This is from the Appendix:
Excellence Award at VEX Worlds At VEX Worlds,
Excellence Awards will be offered at the Middle School and Elementary School levels. Teams must have been awarded the Excellence Award at an official state/regional(multi-state)/provincial/national championship event or a REC Foundation designated signature event during the current competition year to be eligible for Excellence at VEX Worlds. Teams must submit their Engineering Notebook to be considered for the Excellence Award at VEX Worlds. Please note that if an individual team receives the Excellence Award at VEX Worlds, then the award is given to that team’s school or organization, not just the single team. Schools or organizations that have won the Excellence Award at VEX Worlds in the previous three years will not be eligible for the Excellence Award at VEX Worlds.
This was the response:
"On Mon, Feb 11, 2019 at 10:47 AM Tarek Shraibati <firstname.lastname@example.org> wrote:
You should not be using the VEX Worlds criteria at local or state events. That is for Worlds only. At local and state championship events each team is to be considered a separate entity by judges."
I hope this helps.